STATE OF TEXAS §
§
COUNTY OF HARRIS §
This Membership Voting Policy for Lakeville Community Association, Inc. (the “Policy”) is adopted by
Lakeville Community Association, Inc. (the “Association”), a Texas Non-Profit Corporation.
WHEREAS, membership voting is governed in whole or in part by Sections 209.0058, 209.0059,
209.00593 and 209.0054 of Texas Property Code (the “Voting Requirements”), and;
WHEREAS, the Association may adopt policies and rules to help facilitate the provisions outlined in the
Voting Requirements.
NOW THEREFORE, the Association hereby adopts a Membership Voting Policy as follows:
1.) The Association shall have the sole authority to promulgate all ballots, absentee ballots, proxy forms
or other instruments (“Voting Instruments”) for use in Association wide votes or elections and the
Association may not accept any other form of these instruments in connection with an Association
vote or election.
2.) The Association may include copies of Voting Instruments for use in Association wide votes or
elections in the notice of said meeting. Members shall otherwise be entitled to obtain from the
Association copies of said unexecuted Voting Instruments.
3.) All Voting Instruments must be signed and dated by the member executing said instrument.
Unsigned or undated instruments may be deemed invalid and may not be counted toward quorum
and/or totals in a vote or election.
4.) Voting Instruments may be submitted to the Association electronically, by mail or in person not later
than one business day prior to the election or vote to which they pertain. Voting Instruments may
also be submitted at the meeting to which they pertain prior to the close of voting.
5.) Electronic submission of executed Voting Instruments may include c-mail submission or facsimile
transmission of said Voting Instrument to the respective email address or fax number listed for such
purpose on said instrument promulgated by the Association. Association may and will require
documentation verifying ownership and ability to vote for owner’s lot for any submission via E-rrrail
or facsimile transmission. Electronic submission of said Voting Instruments shall also include an
electronic transmission made through a secured exchange available through the Association’s
website.
6.) Voting Instruments may also be mailed to the principal office address of the Association as listed on
the Voting Instrument. If mailing, Voting Instruments nrust be received not later than one business
day prior to the Election or Vote to which they pertain.
7.) Votes cast by proxy may only be cast in person by the proxy holder at the meeting for which said
proxy is effective.
EFFECTIVE DATE: 11/11/2014
Authorized Board Member Signature:
% Date:
3-9-15
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For Certification, signature, and notary please refer to the PDF Page
